Resolve QuickBooks Error Code H202: Simple Fixes & Tips

Multi-User mode in QuickBooks is one of the most important features that lets multiple users work on the same project simultaneously from different locations. It helps in enhancing the collaboration and makes working on the project easily. But, unfortunately sometimes while shifting to the multi-user mode users might stumble upon QuickBooks Error Code H202. Consequently, it might frustrate the users and prevent them from resuming further with multi-user mode.

Getting rid of the QuickBooks Error H202 is essential so that you can continue with your work without any interference. So, this guide acts as a savior and helps you find out the root causes and the best troubleshooting methods to fix the problem.

Wondering how to work in the multi-user environment without encountering QuickBooks Error Code H202? Ring us at +1-877-750-0672 and have a one-to-one consultation with our QB professionals for immediate resolution.

Table of Contents

Let’s Learn More Details About the QuickBooks Error H202

The users often come across the QuickBooks Error H202 while trying to move from single-user mode to multi-user mode. This issue mainly states that something is blocking the connection to your server (host computer). Besides this, when the error appears it flashes the following error message on the screen that states: “This company file is on another computer, and QuickBooks needs help connecting.”

However, to resolve the Error H202 in QuickBooks, it is suggested to open the Start menu and then launch the QuickBooks Database Server Manager. Soon after this, the QuickBooks DBMgrN will eventually start scanning the files and recover the connection.

What are the Primary Causes That Encounter Error Code H202 QuickBooks?

The main reason behind the appearance of Error Code H202 QuickBooks is the inappropriate connection of the QuickBooks with your data file. It might happen QuickBooks fails to establish a connection with the server computer. Besides this, there are numerous other reasons responsible for this issue which are explained below.

QuickBooks Services Aren’t Running Properly:-

The QuickBooks services such as QBCFMonitorService and QuickBooksDBXX play a crucial role in accessing data files in multi-user mode. However, if these services stopped working or created issues while running then it might result in QuickBooks Error H202.

Inappropriate Folder Permissions:-

Sometimes, the users might face trouble accessing the data file if they don’t have enough admin rights to the folder that contains the file. That’s the reason it obstructs the users from writing or making any changes to the data file.

Restriction Due to Interruption of Firewall or Security Software:-

There are certain scenarios when the Windows Firewall blocks or any third-party security software blocks the incoming and outgoing communication on the server computer. As a result, it might stop you from accessing the data file in a multi-user environment which might lead to this issue.

Inadequate Hosting Configuration Settings:-

If the server which is hosting the company file to run in a multi-user environment isn’t set accurately then it might create trouble while running the file in multi-user mode. Consequently, it might give rise to the Error Code H202 in QuickBooks.

Problems generated Due to the DNS Server:-

Sometimes, the users might end up with the QuickBooks Error H202 when the settings of the DNS server are either incomplete or inadequate. Thus, it prevents the users from accessing the data file in multi-mode which hampers the ongoing process.

Issues With the Network Data (.ND) File:-

In certain instances, users might face this issue when the network data file is either damaged or corrupt due to a sudden shutdown of the PC.

Communication Barriers:-

This issue may also arise when network issues or blocked communication ports are stopping QuickBooks from accessing the server.

How Can You Determine QuickBooks Error Code H202 Windows 11?

The users can easily identify the occurrence of QuickBooks Error Code H202 Windows 11 with the help of the following indications. So, let’s study all of them and it will help you prevent the issue from occurring in the future.

This issue might prevent the users from working in multi-user mode which may hamper their ongoing business tasks.
Another symptom you may observe is the sudden freezing or crashing of the QuickBooks Desktop application.
It could be possible that you may face trouble while accessing the company file which hampers productivity.
The Windows operating system starts responding sluggishly and giving slow response to the user’s commands.
Additionally, you will also be represented with the error message which is elaborated above.

Expert’s Tips To Fix QuickBooks Error H202 Switching to Multi-User Mode

After investigating the QuickBooks Error H202 switching to multi-user mode, we have described some of the troubleshooting methods to put an end to this issue. So, let’s go through all the solutions and apply the one that is suitable according to the cause of the issue.

Solution 1: Assure that QuickBooks Services are Running Smoothly

It is important that the QuickBooks services must run seamlessly on your device to run the data file in a multi-user environment. You are supposed to perform the following steps to recognize whether the services are running properly.

The first and foremost thing is to click the Start menu on your server computer and write “Run” into the search console.
With this, it will immediately open the Run window in front of you, wherein you must add “services.msc” in the search field.
By doing so, it will eventually take you to the Services window. Herein, from the given list of services, find and double-tap next the QuickBooksDBXX services. Herein, the XX simply denotes the version of QuickBooks Desktop you are currently working on.
After that, you need to click on the drop-down menu next to Startup Type and set it to the Automatic option. Apart from this, the users must confirm that the Service Status is also set to either Running or Started and then tap the Next button.
Subsequently, switch to the Recovery tab from the top of the page and then beside the options of First Failure, Second Failure and Subsequent Failure, you must select the Restart the service option.
Now that you have made the necessary changes, hit the highlighted Apply button and then OK to restore the changes done.
Thereon, the users are supposed to perform the same steps once again for the QBCFMonitorService as well.
Once everything is sorted, try to open the QuickBooks application on every workstation. Later on, you must go back to the File menu > Switch to Multi-user mode option.
Furthermore, if you find out that everything is running absolutely fine, it denotes that the problem is fixed. If the issue still persists, then try to use another troubleshooting method.

Solution 2: Conduct a thorough inspection of the Network Connection

Pinging the server from the workstation will help verify the connection. Doing so, will help in determining whether the issues exist with the network connection. Following are the stepwise instructions you must perform to accomplish the desired results.

Switch-On the Network Discovery on the Server Computer Having Error H202

On your server computer, the users first need to open the Start menu and include “Network” into the search panel.
With this, it will redirect you to the Network and Sharing Center wherein you must opt for the Change advanced sharing settings.
Moreover, you must also confirm that the “Turn on network discovery” option is chosen from the section of Network Discovery and File and Printer Sharing.

Next step is to obtain the server name from you server

The first step is to launch the Run Command window by adding “run” into the search panel of the Start menu.
When the Run window opens, you must write “CMD” into the search panel. By doing so, it will launch the black screen which is the Command Prompt window.
The users need to insert the following command stating “ipconfig/all” within the Command Prompt window and then hit the Enter key.
Thereon, you must conduct the search of the Host Name from the Windows IPConfiguration section. Later on, you will notice that the Server Name is written on the right hand side.
Now, you must get ready with the pen and paper to copy the host name. Otherwise, you may also copy the server name to the word document from where it’s easily accessible.

Switch to your workstation to verify your server

The first thing you must do is to open the Run window on your workstation.
After that, you must include “CMD” within the search area and then hit the Enter key.
Doing so, it will take you to the Command Prompt window wherein you must insert “ping [your server name]” and press the Enter key. While writing the commands, you must be cautious that you won’t add any brackets besides the server name.
Thereon, you must perform the same steps for every workstation that is dealing with Error Code H202 QuickBooks.
Soon after this, if you notice that the reply you receive shows a packet with no loss, it denotes that the server is working appropriately fine. In case if it reflects packet loss or slow reply, then you need to stop there for a while. After this, you must visit the IT experts to obtain assistance with your network.

Solution 3: Do the Proper Configuration of the Firewall Settings

Sometimes, the interruption due to Windows firewall might create restrictions while accessing the data file in QuickBooks. So, to fix the issue you need to manually configure the Firewall settings by performing the steps outlined below.

To commence with the process, launch the Control Panel on your workstation.
After that, the users must switch to the System and Security > Windows Firewall > Advanced Settings option.
Thereon, you must look for the Inbound Rules, right-click on it to opt for the New Rule option.
Soon after this, click the Port and then the Next option to proceed further with the ongoing process.
You are required to tap on the TCP option and include the necessary ports according to your QuickBooks version which are as follows;

QuickBooks 2021: 8019, 56728, 55378-55382
QuickBooks 2020: 8019, 56727, 55373-55377
QuickBooks 2019: 8019, 56726, 55368-55372
QuickBooks 2018: 8019, 56725, 55363-55367

Furthermore, to wind up the rule creation process, select the Next button, allow the connections and the do as per the on-screen prompts displayed on the screen.
At last, the users are supposed to resume with the same procedure for the Outbound Rules also.

Solution 4: Checking that you are accessing the accurate Network Data File

If the network data file is either damaged or corrupt the users might come across QuickBooks Error H202. Therefore, to fix the issue, the users must try changing the name of the file by performing the steps outlined below.

In the beginning, you must access the folder having the QuickBooks data file.
Soon after this, locate the file having a similar name as your data file but ensure that it is having “.ND” extension.
Once you have the .ND file, the users must right-click on it to opt for the Rename option.
Thereon, you are required to include “.OLD” at the end of the data file.
Afterwards, you must open the QuickBooks Database Server Manager and then tap the Start Scan option. As a result, it will immediately start searching for your folder that is having the data file.
Conclude the entire process by tapping the OK button and then letting the scanning process to get completed. With this, it will immediately construct a new .ND file on your device.

Solution 5: Checking of the DNS Settings to Rectify the QB Error H202

Invalid DNS settings is one of the possible reasons that may trigger QuickBooks Error H202. So, to fix the issue, it is necessary to check the DNS Settings on both the server as well as the workstations by implementing the below listed steps.

Steps to Perform on Server Computer

The users first need to open the Control Panel from the server computer.
Afterwards, you must launch the Network and Sharing Center or Network and Internet Settings. Later on, choose the Change Adapter Settings alternative to move further with the ongoing process.
Now, you are required to right-click the Network Adapter used for network connectivity and then tap the Properties button.
Subsequently, double-tap on the Obtain an IP address automatically and Obtain DNS server address automatically unless you are accessing specific DNS Server settings provided by the network administrator.

Steps to Perform on Workstation Computers:

In the first place, you must follow the above listed steps to access the network adapter properties on every workstation computer.
Thereon, you must examine that the DNS settings tallies with that to the one imposed on the server computer.

Drawing to a Conclusion!!

With this detailed post we hope that you have gained enough information to tackle QuickBooks Error Code H202. Thus, it would also help you work in a multi-user environment to pursue your ongoing business tasks. If this issue is still bothering you, then you must reach out to our QB professionals immediately for better results.

Frequently Asked Questions (FAQ’s):-

Question 1: What Should I Do to Prevent the QuickBooks Error Code H202?

Following are the key factors that you must consider to avoid QuickBooks Error Code H202.

The first thing you must do is to refresh the QuickBooks Database Server Manager on the server.
Thereon, you must include the system’s services along with the Windows Admin group after the verification.
Try to configure the settings of the firewall to test the connection.

Question 2: Is it possible to disable the Host Multi-user access option to resolve QuickBooks Error H202?

Yes, it is crucial to disable the multi-user access option on the workstations. Moreover, you must also ensure that only the server must host the file to prevent multi-mode errors in QuickBooks.

Question 3: What are the after-effects of getting QuickBooks Error Message H202?

Whenever the users receive the QuickBooks Error Message H202, they might observe the following consequences.

The users won’t be able to run their company file in a multi-user environment.
In some instances, you may observe that the screen becomes blurred when the issue arises.
You might face trouble using certain tabs in the QuickBooks window.

Question 4: What to do when I fail to fix QuickBooks Error Code H202 with the fixation methods given above?

If you are still facing issues while fixing the QuickBooks Error Code H202 with the above methods, then you must take the immediate QB expert’s help for a quick resolution.

Question 5: Does the improper internet connection trigger Error H202 QuickBooks?

Yes, if you are not well-connected with a stable internet connection, or the settings are not configured appropriately the users might result in Error H202 QuickBooks.